Businesses in all sectors and areas of the world are moving to make use of cloud-based software and servers to render desired services to their customers. Most businesses have accepted the online mode of accounting because of its help in performing jobs like invoicing, computing, and record keeping.
Online accounting software serves different functions but is set up in similar ways and servers. An example is the cheap online Bookkeeping services accounted for through the use of online software. The safety and security of data and information kept offline are always in question by customer critiques. This is because data kept in manual registers are prone to theft and loss. But online accounting software has proven to be reliable for data management.
How reliable and secure is my business information on online accounting software?
The answer is positive. Facing reality, keeping data and information online is much safer compared to storing them on your device(s) or on offline registers where unforeseen circumstances could take place and cause temporal or permanent displacement of those data or information.
Not only are online accounting software secure, but they also have some obvious advantages over their counterparts. These advantages include; improved monitoring of activities be it sales or purchase, account management, invoice and cheque generation, financial reports, most of which contribute to efficient financial decision making of such business.
There are online data security measures put in place for the safekeeping of data, when these precautions are taken, third-party access to business information is limited as it is the users and manufacturers of software that expose such software to hackings. Technical companies have designed this software and systems such that they have multiple layers of encryption and protection, a secured and monitored network to add to.
When choosing online accounting software, one must research the provider to be patronized, look into their track record of data safekeeping and guarantee before going ahead to store your data on such software or cloud servers.
However, since the safety of business data is assured by the tech companies in charge of designing the software and servers in usage, all that is left is for the users to follow simple instructions such as:
● Usage of Unique passwords: when users make use of case and symbol-sensitive passwords, it would further help the process of securing the uploaded information. Also, updating these passwords is advised.
● Encryption of data
● Up to date backups and protections: businesses should ensure that day-to-day activities are backed up unless there are changes; enabling auto backup is also advisable.
● Make use of personal laptops and data sources, avoid public WiFi as they can be compromised.
Comparing the risk of online accounting software to local in-house software, it could be weighed that there is a great reduction in the risk of exposure. If these instructions are righteously followed, the risk of exposure is then minimized to the minimum, thus security is ensured.